Agencyflo for design agencies

The operating system for design studios that bill for craft, not for hours.

Overview

AgencyFlo is an AI-native operating system built for AI-first design studios running brand, identity, packaging and digital design projects. It replaces the typical studio stack (Asana or ClickUp, Harvest or Toggl, a CRM and a proposal tool) with one closed loop, so a signed scope becomes a live project, every round of revisions is logged against margin in real time, and the final invoice closes the books without rekeying anything. FloAI drafts proposal scope from a creative brief, watches over-servicing on each phase, and flags margin risk before a project goes underwater. Pricing is flat: $50/month up to 25 people, $100/month above. Studios typically see 8 to 12 points of net margin recovered in the first quarter by catching round-three and round-four creep while a project is still live.

The challenge for design agencies

Fixed-fee work, unfixed rounds

A brand identity quoted at three rounds quietly becomes six. The senior designer doesn't push back because the relationship matters, and nobody logs the extra hours properly. The studio absorbs the cost and only finds out at month-end, when the project is already shipped and the next one has started.

Senior time disappears into Slack and Figma comments

Art directors and design leads spend hours every week on client comments, async feedback in Figma, and writing rationale documents. None of it lands cleanly in Harvest or Toggl, so the most expensive people in the studio are the least accurately tracked, and gross margin reads better than it is.

Six tools, one source of truth nowhere

Figma holds the work, Asana or ClickUp holds the tasks, Notion holds the scope, Harvest holds the time, the CRM holds the pipeline and Xero holds the invoices. Nothing reconciles, so reporting on project profitability means a half-day in a spreadsheet that's already out of date by Monday.

How Agencyflo helps

Scope, rounds and margin in one place

A signed proposal becomes a project with phases, rounds and a budget. Time logged against round three updates margin against round three, so a design lead can see, mid-project, that the brand system is heading 18 percent over, and have the conversation with the client before it ships.

FloAI drafts the proposal from the brief

Paste a creative brief or a discovery call transcript and FloAI drafts a scoped proposal with phases, deliverables, round limits and pricing in your studio's voice. It learns from your past wins, so a packaging proposal looks like packaging work, not like a templated SaaS estimate.

A client portal designed for design work

Share work in progress, collect structured feedback on each deliverable, and lock rounds when they're approved. Clients see the round counter the same way you do, which reframes the scope-creep conversation from awkward to operational.

Features that matter

Projects + tasksList, Kanban, Gantt and calendar in one place.

Time trackingHours that update margin as they're logged.

Clients CRMA light CRM for pipeline and client records.

Proposals + contractsDocuments that turn into live projects.

InvoicesInvoicing that closes the loop on the books.

FloAIAI built into the operating system.

Pricing

Flat: $50/month for studios up to 25 people, $100/month for 26 to 249 (custom for 250+), or $500 one-time for lifetime access. Every feature is included, with no per-seat charges, so adding a junior designer or a freelance art director doesn't raise the bill. For a 12-person studio, that's roughly what a single seat of a stitched-together stack costs today.

See pricing Start for free

FAQ

Does AgencyFlo replace Figma?+

No, and it shouldn't. Figma is where the work lives. AgencyFlo replaces the layer around Figma: the project plan, the time log, the proposal, the CRM and the invoice. Figma links and frames embed inside projects and client-portal deliverables, so the studio keeps one creative tool and one operating system instead of six business tools.

How does AgencyFlo handle rounds of revisions on a fixed-fee identity project?+

Each phase of a project carries a defined number of rounds and a budgeted hours envelope. Time logged against a round updates margin live, and FloAI flags the project the moment round three's burn rate suggests round four is coming. The client portal shows the same round counter, so the conversation about an additional round is grounded in data, not feeling.

Can FloAI draft a proposal from a creative brief?+

Yes. Paste a brief, a discovery transcript or a set of notes, and FloAI returns a structured proposal with phases (discovery, art direction, design, refinement), deliverables, round limits and pricing based on your past work. It's a first draft, not a send button, but it removes the four to six hours a studio principal usually spends on every new pitch.

We're a 10-person studio using Asana, Harvest and Xero. What does switching actually look like?+

Most studios are live in under two weeks. You import the open projects from Asana or ClickUp, pull the last quarter of time entries from Harvest or Toggl, and connect Xero so historical invoices stay where they are. Run AgencyFlo in parallel for one billing cycle, then cut over. The senior team usually picks it up in a single onboarding session because there's one tool to learn, not five.