Agencyflo for dev agencies

The AI-native operating system for dev shops running sprint-based and retainer work.

Overview

AgencyFlo is an AI-native operating system for development agencies running fixed-bid sprints, T&M projects and ongoing dev retainers. It replaces Linear or Jira plus Harvest or Toggl plus a CRM, a proposal tool and an invoicing app with one closed loop, so hours logged against a ticket update sprint margin in real time and a signed proposal turns into a project without anyone re-keying scope. FloAI drafts estimates from a brief, breaks them down by story points and flags when a sprint is heading underwater before the retro. Pricing is flat at $50/month for teams up to 25 and $100/month above, every feature included. That means the senior engineers who quietly absorb PM work get a tool that does it for them, instead of another tab in Slack.

The challenge for dev agencies

Fixed-bid sprints quietly go underwater

You quoted a six-week build at 480 hours. By week three the team is at 320 and nobody flags it, because Linear shows tickets and Harvest shows hours but nothing shows margin against the sprint estimate. The retro is where you find out you lost £8k.

Devs absorbing PM, comms and timesheet admin

Senior engineers are in Slack triaging client questions, updating Linear, writing change requests in Notion and back-logging Toggl on a Friday afternoon. The billable hour gets logged, the unbillable hour doesn't, and by month-end the utilisation report is fiction.

Retainers with no burn visibility

Ongoing dev retainers are sold as a block of hours or story points per month. Without a single view of burn against the cap, you either over-service silently or under-deliver and lose the client. The client always knows before you do.

How Agencyflo helps

Live margin against the sprint, not the month

Every hour logged against a ticket updates the sprint's burn and projected margin in real time. If a fixed-bid sprint is trending over, you see it on day three, not at the retro. You can re-scope, re-staff or have the change-order conversation while it still matters.

FloAI drafts the estimate from the brief

Paste the client brief or pull the Linear epic. FloAI breaks it into stories, suggests point estimates from your past sprint velocity and drafts a proposal with a price that reflects your real cost. Estimates stop being a senior dev's Sunday-night job.

Retainer burn that the team can see

Set the monthly cap in hours or points. Every ticket worked draws it down on a single dashboard, with FloAI flagging when burn is tracking ahead of the calendar. The PM stops guessing, the client stops asking, and the senior dev stops eating the overflow.

Features that matter

Projects + tasksList, Kanban, Gantt and calendar in one place.

Time trackingHours that update margin as they're logged.

Clients CRMA light CRM for pipeline and client records.

Proposals + contractsDocuments that turn into live projects.

InvoicesInvoicing that closes the loop on the books.

FloAIAI built into the operating system.

Pricing

Flat: $50/month for teams up to 25, $100/month for 26 to 249 (custom for 250+), or $500 one-time for lifetime access. Every module is included: tickets, time, CRM, proposals, contracts and invoicing. No per-seat fee means a hire on the dev team doesn't trigger a new Jira licence, a new Harvest seat and a new line item on the invoice from your stack.

See pricing Start for free

FAQ

How does AgencyFlo compare to Linear or Jira for dev agencies?+

Linear and Jira manage tickets and sprints well, but they don't know what an hour costs, what a sprint was quoted at or whether a retainer cap is half spent. AgencyFlo gives you the ticket workflow (List, Kanban and sprint views) and ties every logged hour back to the proposal, the rate card and the invoice. For most dev shops it replaces Linear or Jira, Harvest or Toggl and a separate CRM and proposal tool in one go.

Can FloAI estimate a sprint from a client brief?+

Yes. Drop in a brief, a Figma link or an existing Linear epic and FloAI returns a story breakdown with point estimates, an hour range and a suggested price based on your past sprint velocity and rate card. You edit the draft, sign it off and it becomes a live project with the sprint plan already populated.

We sell dev retainers in story points, not hours. Does that work?+

Yes. A retainer can be capped in hours, points or a fixed monthly value. Burn is tracked against whichever unit you sold, and FloAI flags when a client is heading over cap mid-month so you can have the conversation early rather than write off the overage.

AI-assisted coding has compressed our delivery time. How does AgencyFlo handle outcome-based pricing?+

You can quote and bill in any model: fixed-bid by sprint, T&M by the hour, outcome-based by milestone or hybrid retainers. Margin is calculated against true cost (logged hours times loaded rate), so a fixed-price outcome that takes 40% less time with AI tooling shows up as 40% better margin, not as a utilisation problem.