How much is my agency's software stack actually costing?
What does the Tool stack audit do, and who is it for?
Total what your stack costs and flag where you're paying twice.
For: Any agency owner
Tool stack audit
Total what your stack costs you
Every agency stack drifts toward overlap because no single tool covers the whole loop, so you stitch. This is not trying to talk you out of any one vendor. It totals what you are spending and flags where two tools are doing one job.
+Where the prices come from
Each tier picks the cheapest plan a 5-person agency could plausibly buy, from each vendor's public pricing page as of mid-2026. The goal is "what does the floor cost", not "what's the enterprise contract".
Other carries a $10 placeholder so picks outside the registry still produce a ballpark.
6 tools · 6-person team
- Per seat / mo
- $81
- Per month
- $486
- Tools
- 6
Your stack
Pick the tool you use in each category
Prices are public list-price as of June 2026 on each vendor's cheapest standard tier. Real spend often runs higher once add-ons, annual prepays and admin seats get involved.
How this is calculated
Each tool carries the cheapest standard per-seat plan a small agency could plausibly buy, taken from the vendor's public pricing page as of June 2026. The annual figure is that seat price times your team size times twelve.
Overlap flags fire on common patterns, like paying three separate vendors for the proposal, project and delivery loop. They are plain-language prompts, not a score. Real spend often runs higher once add-ons and annual prepays are added.
Sources
- How Much Are Companies Wasting on SaaS?GartnerGartner research finds organisations routinely overspend on redundant and underused software.
- State of SaaS ManagementZyloThe average company runs hundreds of apps with significant duplication across categories.
Frequently asked
How much should an agency spend on software?+
There is no single rule, but most lean agencies keep core tooling under roughly 1 to 3% of revenue. The bigger risk is duplication, where two vendors are paid for one job.
Why is tool overlap a problem?+
Overlap means double payment and double data entry. When projects, time and invoicing live in separate tools, hours do not flow into invoices automatically, so work goes unbilled.
Are these the exact prices I will pay?+
They are public list prices for the cheapest standard tier. Your real cost can be higher with add-ons and premium support, or lower on an annual prepay.
What replaces a multi-tool stack?+
A single closed-loop platform runs projects, time, CRM, proposals, contracts and invoicing on one data model, so there is one login, one invoice and no re-entry between tools.
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